Monitoring Approval Task Instances from the Approvals List

The Approvals list displays the same task instance information as the Task Instances List, but only for Approval Task instances. The default columns of the Approvals list are chosen to display information most relevant to Approval Task instances, so it is easy to monitor Approval status and issue Approve and Reject commands from here.

Unlike the Activity Monitor, the Approvals list is not automatically refreshed.

You also can monitor activity for a specific task by displaying task-specific Task Instances Details.

Displaying the Approvals List

From the Automation Center navigation pane, select Approvals. The Approvals list displays.

Approvals List Column Descriptions

The following table describes the default columns of information displayed on the Approvals list.

Column	Description
Instance Name	Name of this task instance.
Status	Current status of the task instance.
Invoked By	System-supplied; how the task instance was launched. One of the following: Trigger: (Trigger Name) - The instance was launched by the named trigger. Workflow: (Workflow Name) - The instance was launched by the named workflow. Manually Launched - The instance was launched by a user. To determine the name of the user: From the Activity Monitor or Task Instances list, click the task instance name to open the record. The Execution User field identifies the user who launched the task instance.
Start Time	Date and time the task instance started.
End Time	Date and time the task instance ended.
Approver Status	System-supplied; A list of approvers and their corresponding approval status. The table includes the following columns: Type: The type of approver (User or Group). Approver Name: The name of the User or Group who can approve the task instance. Status: The approval status of the approver (Approved, Rejected, or Pending). Reviewed By: If Type = Group; the User who approved or rejected the task instance on behalf of the Group. When the Approver Status changes after an Approve or Reject operation, the Approval Criteria will be evaluated. If the Approval Criteria are satisfied, the instance will enter the Approved status. If the Approval Criteria cannot be satisfied (even if the remaining Pending Approvers approve), then there is no longer a path to approval, so the Approval Task Instance will enter the Rejected status. Otherwise, it will remain in the Approval Required status. While the Approval instance remains in the Approval Required status, the Approver Status for any User or Group can be changed to Approved or Rejected.
Updated	Date and time this task instance ended or was last updated.

Approvals List Task Bar

An Approvals list task bar displays across the top of the Approvals list, which allows you to select which Approval task instances display on the list.

Time Constraint

The Time Constraint drop-down list in the Approvals list task bar allows you to select a time frame for which you want task instances to display on the list.

The default time constraint, as specified by the Task Instances Time Constraint user preference, is 48 hours.

info

If the uc.task_instances.time_window.maximum property is specified, time constraint options beyond the maximum value will be removed from this list.

Filtering

The Filter field and Filter icon in the Appovals list task bar allows you to filter the list so that only task instances matching the specified criteria within the selected time constraint display on the list.

See Filters for detailed information an applying and saving filters.

Displaying Approval Task Instance Details

To display Details for a specific task instance, either:

• Click the Instance Name of the task instance to display the Details below the list.
• Click the Details icon next to the Instance Name of the task instance to display a Details pop-up.

From the task Instance Details, you can also display additional Details about the task instance:

Show Metadata	Displays Metadata for the task instance, including a status history.
Show Details	Displays complete database details for the task instance.
Show Variables	Displays a list of all variables available to the task instance, including any variables inherited from the parent or embedded (sub-Workflow) Workflow of the task instance.

Issuing Commands Against Approval Task Instances

Where applicable, you can manually intervene in processing by issuing a command against one or more task instances. This includes Approve and Reject, as well as any other applicable commands.

For information about the commands available for each type of task, see Supported Commands.